A fairly universal experience of office workers is the dreaded feeling you
get when you can't find a file. Whether it's a word processing document, an
image, scanned data, or a different type of digital file, odds are that
you've experienced the time-consuming and aggravating task of not being able
to find the data you're looking for in your business' shared network. Panic
and, ultimately, frustration set in as you have to pull coworkers away from
their tasks to help locate the file-or worse-you begin to recreate it.
So, what can you do to bypass all of the undue stress that comes with an
unruly digital filing system?
The first step is to determine and standardize filing labels throughout your
organization. For example, name your document "ABC Company Invoice 5.30.16"
instead of "ABC" or simply "5.30.16," because descriptive labeling will help
users locate the file later. Maintaining standardized folders and subfo...